A headshot is ready to send when the recipient can use the correct file without guessing. Confirm the brief, inspect the export and label it clearly. Keep a flexible master for future uses. The most polished portrait can still create work if it arrives in the wrong shape, with an unclear filename or without the information needed to identify it.
Confirm requirements before exporting
- Destination. Ask where the image will appear: a website card, printed programme, presentation or another use. Different destinations may need different files.
- Shape and dimensions. Use the requested ratio and pixel dimensions. Do not assume that a small social avatar is suitable for a larger placement.
- Format and file size. Follow the recipient’s accepted formats and limits rather than choosing an arbitrary universal setting.
- Background and transparency. Confirm whether they want a full portrait or a specific background treatment. Do not remove the background unless the brief calls for it.
- Credit and naming. Include any required photo credit and the correct name, role and version label in the requested place.
Inspect the actual exported file
- 1Open the output, not only the editor preview. Confirm that the intended crop and treatment survived the export.
- 2Check current likeness. Make sure the file is the approved portrait, especially when several similar candidates exist.
- 3Review facial detail and edges. Look for obvious softness, strange background boundaries or an unintended crop through hair and glasses.
- 4Check the dimensions and type. Use the file information available on your device and compare it with the brief.
- 5Use a clear name. Include the person’s name and the intended version, or follow the recipient’s naming rule. Avoid unexplained labels such as ‘final3’.
- 6Send only the requested set. A master and one delivery crop may be enough when requested. Do not bury the approved image among many alternatives.
Keep a record of what you sent
Save a note with the recipient, date and file version. Keep the wider master separate from destination exports so the next request starts with the best available source. If somebody asks for a different crop later, make it from the master rather than repeatedly editing the last small export. This keeps the workflow clear without requiring a specialist asset-management system.
When practical, check the published placement. The file may be correct while the page uses an unexpected automatic crop or pairs the image with an outdated role. Ask for a specific correction, such as more headroom or the correct biography, rather than replacing the whole portrait without knowing what went wrong.
If requirements are missing, ask a short question: ‘Could you confirm the preferred image shape, minimum dimensions and file format?’ This is more useful than assuming one standard covers every website and print layout. Do not promise that an enlarged small file contains the same detail as a higher-quality source.
Approve the portrait before packaging it
PhotoDating.ai headshots generates portrait options from your selfies. Review current likeness and the recipient’s rules before making delivery versions. An export checklist checks usability; it does not certify an image’s accuracy or permitted use.
Use the headshot crop guide for composition and the speaker portrait guide for event submissions. Keep personal photo exports organised separately; the dating profile photos guide explains the different image roles used there.
